Formal Letter Template and Examples
Formal letter; template and examples
A formal letter is a type of written communication that is used for a variety of purposes such as job applications, business communications, and complaints. The format of a formal letter typically includes the following elements:
- The sender’s address: This should be placed at the top of the letter, on the right side.
- The date: This should be placed underneath the sender’s address, on the right side.
- The recipient’s address: This should be placed underneath the date, on the left side.
- The salutation: This is the greeting that is used to address the recipient, such as “Dear Mr./Ms./Dr. [last name].”
- The body of the letter: This is the main content of the letter and should be clear and concise.
- The closing: This is the final statement in the letter, such as “Sincerely,” or “Best regards,” followed by a comma.
- The sender’s signature: This should be placed underneath the closing, and include the sender’s full name and title.
Note that the format and contents of formal letter may vary depending on the country, culture, and context. It’s always best to double check the format and content before sending it out.
Examples of Formal Letters
Formal letter of request:
Dear [Recipient],
I am writing to request your assistance in obtaining [information/documentation/etc.]. I would greatly appreciate it if you could provide me with [specific details of what is being requested].
I understand that this may be a complex or time-consuming task, and I sincerely apologize for any inconvenience this may cause. However, I assure you that the information requested is crucial for [reason for request].
Thank you for your time and consideration. I look forward to hearing from you soon.
Sincerely, [Your Name]
Formal letter of complaint:
Dear [Recipient],
I am writing to express my disappointment and dissatisfaction with the [product/service] that I recently received from your company.
On [date], I purchased [product/service] from [store/website]. However, upon receiving the item, I found that it was [defective/not as described/etc.]. I have attached a copy of my receipt for your reference.
I am extremely disappointed that I have received such poor quality from your company. I have been a loyal customer for many years and expect a much higher standard of service and product quality.
I would appreciate it if you could take the necessary steps to rectify this situation as soon as possible. Please contact me at your earliest convenience to discuss this matter further.
Thank you for your attention to this matter.
Sincerely, [Your Name]
Formal letter of recommendation
To Whom It May Concern,
I am writing to highly recommend [Name] for [position/program/school]. I have had the pleasure of working with [Name] for [time period] and can confidently say that they possess the skills and qualifications necessary for success in this field.
[Name] is an intelligent and hardworking individual with a strong work ethic. They have consistently demonstrated their ability to [list specific skills and accomplishments]. They are also an excellent communicator and team player, and are able to work well under pressure.
I am confident that [Name] will be a valuable asset to your organization/program/school, and I wholeheartedly recommend them for this opportunity.
Please do not hesitate to contact me if you require any further information.
Sincerely, [Your Name]
Letter of placing an order
Dear [Vendor],
I am writing to place an order for the following items:
[List of products, including product names, model numbers, and quantities]
I would like these items to be delivered to the following address:
[Your shipping address]
Please let me know the total cost of the order, including shipping and handling fees. I would also like to know the estimated delivery time for these items.
I would prefer to make payment through [payment method], please let me know the details for the same.
Thank you for your time and I look forward to doing business with you.
Sincerely, [Your Name]
